A board resolution and partners’ meeting minutes are related corporate records, but they are not always the same document. The correct form depends on the company’s legal structure, its Memorandum of Association or constitutional documents, who has authority to decide the matter, and where the document will be submitted. We draft the record around the actual decision, quorum and signatory requirements instead of using one generic template.
What Is a Partners’ Meeting Minutes Document?
For an LLC, the General Assembly is made up of the partners and the Commercial Companies Law requires minutes and resolutions to be recorded in a special register. A company that has a board may instead need a board resolution for matters within that board’s powers. Some decisions also require an amendment, filing, approval or attestation before they can be acted on by a registrar, bank or other authority. Notarization by itself does not make every corporate decision effective for every destination.
Minutes We Draft
Management and Authority
- Appointing a new manager, or replacing the current one
- Defining the manager’s powers and authorised signatory limits
- Removing a manager or amending the terms of appointment
- Issuing a Company Power of Attorney to an external agent or law firm
Company Structure and Branches
- Opening a new branch inside or outside the UAE
- Changing the registered address or head office
- Changing or adding business activities on the licence
Partners and Shareholding
- Admitting a new partner to the company
- Transferring shares between partners, or a partner exiting
- Amending the partners’ ownership percentages
Financial and Banking
- Increasing or reducing the share capital
- Opening a corporate bank account and naming the authorised signatories
- Buying, selling or mortgaging company real estate at the DLD
- Distributing profits and losses among the partners
- Dissolution and the appointment of a liquidator
- Entering contracts above the financial threshold set in the MOA
What Must the Minutes Contain?
From Our Working Templates
- Company recitals first — licence number, issuing authority, and the meeting date and emirate, exactly as the registrar will verify them
- Attendance with capacity and percentage — each partner or board member listed with ID number and their share of capital
- A quorum clause referencing the MOA’s threshold, so the resolution cannot be challenged for procedure later
- Numbered operative resolutions — one decision per clause, in bank- and registrar-friendly language
- Bilingual columns and signature blocks ready for the Notary Public session
Who Signs, and Where It Is Notarized
Signing and Attestation Depend on the Company and Decision
- 1.For Dubai Courts’ Contract Ratification and Meeting Minutes service, the legal quorum of partners required by the law or the company contract must attend or be properly represented.
- 2.Do not assume every partner must sign every resolution. The required voters, signatories and majority depend on the company form, the MOA/AOA and the decision being taken.
- 3.The attestation route is not universally ‘Dubai Courts only’. The destination authority, company jurisdiction and transaction determine whether Dubai Courts, a federal/private-notary route, a free-zone process or another approval is required.
If a partner, director or authorised person will act through a representative, the authority document must cover that act and be accepted by the receiving body. Where a corporate power of attorney is appropriate, we prepare it separately from the minutes or resolution rather than assuming one document replaces the other.
For a Bank Account
For banking use, first obtain the bank’s checklist. A bank may ask for a resolution naming the account, signatories, signing mode or transaction limits, but requirements differ by bank, company type and account. We draft the resolution to the bank’s requested authority wording rather than promising one universal bank format.
Tell Us Where the Minutes Are Going
Registrars, free zone authorities and banks each review the minutes against their own checklist. Tell us the destination before we draft, and we draft to it rather than to a generic template.
Documents We Need to Draft Your Minutes
Required
- Current trade licence or registration extract, where applicable
- MOA/AOA or constitutional documents, including relevant amendments
- The decision to be approved, the decision-making body and the destination authority, bank or free-zone entity
- Identity documents for the attendees/signatories required for the chosen route
- If a representative signs or attends: the valid authority document/POA and representative identity documents
Ready to Start
Send us your trade licence and the decision on WhatsApp. We draft the minutes, you approve the draft, and we prepare it for notarization.
Frequently Asked Questions
Not for every internal decision. Whether notarization or attestation is required depends on the company type, the decision and the receiving authority. Dubai Courts offers a Contract Ratification and Meeting Minutes service, but some corporate resolutions remain internal while others require filing, authority approval or a specific attestation route.
Not always. Meeting minutes record what happened at a meeting and the resolutions adopted. A board resolution is a decision of a board where the company has such a body and the matter falls within its powers. For an LLC, partners’ General Assembly minutes and resolutions follow the Commercial Companies Law and the company’s MOA. The document title should match the company structure and destination.
Drafting can often be completed the same day once the company documents, decision and destination requirements are clear. Official attestation, filing or bank/authority review is a separate step and its timing is controlled by the relevant authority or institution.
No. The Commercial Companies Law and the company’s MOA/AOA determine the quorum, voting threshold and who must sign or approve. Dubai Courts’ meeting-minutes service itself refers to attendance of the legal quorum required by law or the contract. A representative may be used where valid authority and the receiving route allow it.
The language requirement depends on the service and receiving authority. For Dubai Courts notarial services, a document that is not in Arabic can require a legal translation duly certified in the UAE. A bilingual Arabic–English version may be useful for banks or mixed-language parties, but it is not a universal format for every corporate resolution.
Possibly, but the legalization route depends on the destination country and the authority receiving the document. A UAE corporate document may need MOFA attestation and additional destination-country steps. Confirm the destination before choosing the sequence; do not assume the same embassy chain applies everywhere.
Yes. Free-zone companies may use board/shareholder resolutions, written resolutions or meeting minutes under their own constitutional documents and free-zone rules. The receiving bank, authority or free zone should be identified before drafting because its certification or filing requirements may differ from mainland Dubai.
An incorrect quorum or voting threshold can cause the resolution to be rejected, require correction or create a validity dispute. For an LLC, the Commercial Companies Law and the MOA govern the meeting and voting rules, and some decisions — such as MOA amendments or capital changes — have specific statutory approval thresholds.
We can offer same-day drafting when the company documents and decision are clear. Notarization or authority approval on the same day cannot be promised universally because the official route, review and appointment are controlled by the competent authority.
No blanket rule requires every free-zone resolution to be notarized by Dubai Courts. The free-zone authority, bank, DLD or other recipient may require its own certification, attestation or authority evidence. Obtain the recipient’s checklist first and draft to that requirement.
Same-Day Service
Contact us early for same-day processing availability.